Accounts payable automation for property management, Yardi-native
Multi-property GL coding, approval routing by property, utility-invoice throughput at month-end, and construction-contractor documentation — handled natively inside your Yardi Voyager workflow.
Housing Authority of Covington runs EZ Cloud on Yardi Voyager. 7-day cycles dropped to 2 days, invoice errors fell 80%, and they save roughly $79,000 a year in labor. Read the case study →
The AP problems property managers actually have
And how EZ Cloud handles each of them inside Yardi.
1. Construction contractor invoices need certificates attached
Contractor invoices carry insurance certificates, W-9s, and lien waivers. When AP staff have to chase documentation before coding, invoice cycle time balloons. EZ Cloud flags supplier records as "certificate-required" at data entry, blocks approvals if certificates are missing or expired, and stores supplemental documents at the supplier level so they travel with every invoice.
2. Month-end utility invoice volume overwhelms AP
Utility invoices arrive in bursts, are low-dollar but high-count, and require consistent GL coding across dozens of properties. Manual coding at this cadence produces errors. EZ Cloud codes utility invoices using per-supplier defaults and per-property overrides, so the accountant only reviews exceptions.
3. Approval routing by property, not by GL account
Property companies need approvals routed to property managers, not just GL-account owners. Most generic AP tools can only route by amount or GL code. EZ Cloud routes by supplier, property, amount, and entity — in any combination — and can auto-assign approvers at the supplier level.
4. Yardi integration gaps in generic AP tools
Most AP automation tools connect to Yardi via nightly batch or a loose file-drop, which leaves images in one system, invoice metadata in another, and reconciliation as manual clean-up. EZ Cloud's Nexus Integration Layer writes bi-directionally into Yardi: invoice metadata, intercompany records, ACH payment data, and linked images flow into Yardi; expense accounts, PO numbers, active vendors, and property details flow back.
5. Intercompany handling is manual in many rollouts
Standardizing intercompany records across properties is a source of constant cleanup. EZ Cloud handles intercompany at the point of coding — a single invoice splits into the correct entity and property records, posted together.
6. AP approver licensing gets expensive
Yardi licenses for occasional approvers are hard to justify. EZ Cloud approvers do not need Yardi licenses — approval happens inside EZ Cloud and posts into Yardi on approval.
How EZ Cloud processes property invoices
Yardi-native posting
Invoices, intercompany records, ACH, and images post directly through a prebuilt, EZ Cloud-maintained integration. Not a nightly batch.
Per-property approval routing
Build approval chains by property, entity, GL account, and amount — in any combination.
Auto-assigned approvers by supplier
A supplier record maps directly to the right approver, so AP staff don't route manually.
Supplemental docs at the supplier level
Insurance certificates, W-9s, and lien waivers attached to suppliers flow with every invoice. Expiration flags block posting if docs are out of date.
Bi-directional Yardi sync
Active vendors, expense accounts, PO numbers, and property details stay current in EZ Cloud; invoice and payment data flows back into Yardi Voyager.
No approver Yardi licenses required
Approvers use EZ Cloud only.
Housing Authority of Covington
HACOV runs EZ Cloud on Yardi Voyager. Live since 2021.
EZ Cloud has made my life in a busy accounts payable environment more efficient. The whole team was skeptical at first about how EZ Cloud and Yardi were going to work together but they have, and it has been seamless.
— Denise Steffen, Staff Accountant, Housing Authority of Covington
Read the full case studyBuilt for public housing authorities
Public funds demand a tighter audit trail than commercial real estate
HACOV is a public housing authority — and the controls a PHA needs are the controls EZ Cloud was built around. Every dollar of public or HUD-linked funding is traceable from invoice to payment, with a complete, user-identified audit log your board, auditors, and funders can rely on.
Estimate your savings
Model the impact of EZ Cloud against your current AP cost structure.
Estimates. Model uses 88–92% touchless processing and up to 90% email-exception prevention as a baseline. Individual results vary by ERP, invoice mix, and process maturity.
* Estimates based on industry averages. Your actual results may vary.
Related EZ Cloud resources for property management
Yardi-native AP, the HACOV case study, and the integration technology behind multi-property approval routing.
Native Yardi Voyager AP automation — bi-directional sync, intercompany workflows, insurance certificates, ACH payment data.
Housing Authority of Covington — 71% faster AP processing, 80% error reduction, $79K annual savings on Yardi Voyager.
Real outcomes from EZ Cloud customers across property management — processing time, audit-readiness, multi-entity wins.
Detailed ROI modeling with property-management shortcuts and adjustable assumptions for multi-property AP.
F&O and Business Central integration for property-management companies on Dynamics 365 — multi-entity, financial-dimension coding.
Real-time APIs, zero-duplication data flows, SOC 2 compliance — the architecture behind Yardi-native AP.
Frequently asked questions
Does EZ Cloud post invoices directly into Yardi Voyager?
How does EZ Cloud handle construction insurance certificates?
Can we route invoices by property rather than just by GL account?
Does EZ Cloud work with Yardi Payscan?
How does multi-entity intercompany work?
What's implementation like for a mid-size property company?
Do approvers need Yardi licenses?
Can approvals work on mobile?
What about utility invoices — are those different?
How secure is the Yardi integration?
Ready to see it on your Yardi instance?
Book a 30-minute discovery call and we'll walk through the integration against your setup.